Primary Care COVID-19 Response
COVID-19 Vaccination Clinic Implementation Toolkit
(most recent update: March 26, 2021)
Primary care is an important part of the national vaccination strategy. We are uniquely trusted by the communities we serve, and therefore able to overcome vaccine hesitancy and inequitable access to mass vaccination sites. We are also able to quickly scale up or down our vaccine clinics as needed and creatively reach pockets of people who are overlooked by other vaccination efforts.
This toolkit focuses primarily on implementation of a community-based vaccine site in a health center/clinic building equipped to provide clinical care. The guide includes prompts for questions you may need to ask, examples of many types of documents that you may need (and information about where to find more documentation), and lessons-learned from our experience.
How this toolkit is organized
We have organized this guide as follows: We start by covering the knowledge we found useful about the COVID-19 vaccines, evidence related to these vaccines, and federal, state and county information about vaccination, including strategies for equity in vaccine distribution and reaching hard-to-reach populations. Then we provide information about implementing a vaccine clinic. We start with planning and start-up activities and then take you through the process step-by-step. Most of the chapters contain links to external websites for additional information as well as handouts, checklists and other material.
About the team
We developed this guide to share our team’s experience creating a vaccine clinic in a primary care rural health center (OHSU Family Health Center in Scappoose, Oregon). If you implement a community-based vaccine clinic, whether it is in your clinic building or in a community building, we would love to learn from and integrate your experiences into this guide. Please send us an email to share your experiences.
Handouts, checklists, and other materials
PREPARATION
- Supply checklist
- Staff/volunteer sample reminder and parking email
- Shift spreadsheet
- Vaccination flow – staff perspective
- Vaccination flow – recipient perspective
- Role workflow
- Role descriptions
- Vaccine cold-chain information
- Vaccine training (OHSU Occupational Health)
- Vaccine clinic time and budget worksheet (Harvard Primary Care Center)
- Vaccine clinic readiness checklist (State of California)
- HIPAA compliant online scheduling and documentation: SOLV, JotForm, Blockit, and Acuity
CLINIC DAYS
- CDC prevaccination checklist
- Vaccine leftovers scramble list
- Vaccine administration procedure
- Vaccine monitoring recommendations
- EpiPen instructions
- ACLS instructions
- BLS instructions
HANDOUTS FOR VACCINE RECIPIENTS
- Fact Sheet for Recipients and Caregivers
- Pfizer-BioNTech (6 pages)
- Moderna (5 pages)
- J&J Janssen (6 pages)
- Vaccines are one of the tools we have to fight the COVID-19 pandemic (2 pages)
- What to Expect after Getting a COVID-19 Vaccine (1 page)
- Oregon eligibility contact card
- VaxTextSM COVID-19 Vaccination Second-Dose Reminder
EQUITY IN VACCINE DISTRIBUTION
- OHA Vaccine Advisory Committee recommendation memo
- CareOregon playbook for outreach to high-risk populations
- Columbia-Pacific CCO resources for vaccine distribution: